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10 Best Project Management Tools (2023 Buyer’s Guide)

Best Project Management Software

Project management software makes it easy to undertake projects, manage them, and ensure that the team executes them within the allocated time.

As a project management expert with over five years of experience, my team and I have been fortunate to use many of these applications and have discovered that some are more efficient than others. 

Based on our firsthand experience, I have compiled a list of the best project management systems, and I will reveal everything you need to know about their features, pricing, and much more.

1. Monday.com (Editor’s Choice)

Monday.com is a leading software that allows you to handle project management, task management, sales and CRM, marketing, and software development.

Monday Homepage

This tool has a modern interface, and it brings everyone together so that each person can gain vital information from the other seamlessly regarding a particular task.

To get you started, Monday.com has a “building blocks” feature consisting of dashboards, integrations, automation, files docs, forms, and much more which you can use to create your workflow.

In terms of pricing, you can use the platform for free if you just want to keep track of your work and other basic activities. 

However, if you are looking for something much more advanced, you can opt for the basic plan at $24 per month, the standard plan at $30 per month, and the pro plan at $48 per month.

The enterprise plan will require direct contact with the sales department and is best suited for large organizations that want customized features.

From my experience using this platform, it has a very nice user interface with the most readily available features to complete any project.

Pros
  • Built for multiple users
  • Has great tracking features
  • Has a highly visual dashboard

Cons
  • It has a limited mobile app

Our Rating
  • Extensions: 4.8
  • Privacy: 4.6
  • Customer support: 4.5
  • Pricing: 4.5

 


2. ClickUp 

ClickUp is a world-class project management software that makes your work much easier by providing all the features you need, such as documents, chats, and goals, all in one place.

ClickUp Homepage

You can plan and manage any work, connect with your team members, and even track work productivity using analytics and reporting tools.

ClickUp is also flexible and can integrate with many other apps, such as Slack, GitLab, and Webhooks, to foster productivity.

To use ClickUp, simply check out its free plan or opt for any of its paid plans starting with the unlimited plan at $5 per member per month, the business plan at $12 per member per month, the business plus plan at $19 per member per month and the enterprise plan which will require you to contact sales to determine the price.

ClickUp was an excellent software for me because it could handle different types of projects and help my team members get meaningful work done.

Pros
  • Has a high level of customization
  • Comes with a solid dashboard look
  • The free version offers you a lot of options
  • Has a great customer support

Cons
  • Limited time tracking feature

Our Rating
  • Extensions: 4.9
  • Privacy: 4.6
  • Customer support: 4.6
  • Pricing: 4.7

 


3. Airtable

Airtable is a simple software that enables you to connect and achieve everything and anything. 

Airtable Homepage

This means that you can seamlessly bring your work and team together in one place and foster efficiency using the applications available on this platform.

Airtable boasts many impressive features, such as interface design, views, automation, sync, and reporting, that focus on properly managing the available data and workflow.

This software also provides you with a ton of solutions to work with. For example, you can see how different teams use Airtable to complete their tasks and understand Airtable by use cases that will show you how to organize and manage content more effectively.

Airtable is also quite affordable as you can make use of the software for free, or you could go for any of its paid plans starting with the plus plan at $10 per seat per month, the pro plan at $20 per seat per month, and the enterprise plan which will require you to contact sales for more information.

My experience using Airtable was great as I didn’t encounter any major challenges using the platform, which is why it makes this list.

Pros
  • Comes with apps, integrations, and automation
  • Highly customizable
  • It has a solid tracking feature

Cons
  • Has a complicated formula feature

Our Rating
  • Extensions: 4.8
  • Privacy: 4.6
  • Customer support: 4.5
  • Pricing: 4.6

 


4. Notion

Notion is an excellent software focused on team connection and collaboration to encourage better and faster work.

Notion Homepage

With this tool, you can handle most projects, including design, product, marketing, etc.

You also gain access to next-generation docs that you can use to communicate and share ideas more effectively with your team members.

There is also the “Notion AI” that helps you better execute presentations, work faster, automate tedious tasks, and write better.

It also has a solid integration feature that allows you to connect your tools, so you do not have to switch between apps to get work done.

You can also use this software for free, although with limited features, or you opt for its plus plan at $8 per user per month, its business plan at $15 per user per month, or its enterprise plan, which will require you to contact sales or request a trial.

I have used Notion previously, and from my experience, it is quite flexible and capable of being used remotely and in different types of organizations.

Pros
  • Very easy to use and customize
  • Compatible with different devices
  • Has excellent timesaving features

Cons
  • Has poor security features

Our Rating
  • Extensions: 4.8
  • Privacy: 4.5
  • Customer support: 4.5
  • Pricing: 4.8

 


5. Smartsheet

Smartsheet is a modern project management tool that enables you to grow an impactful business easily.

Smartsheet Homepage

You can trust this platform because it is safe and secure, protecting everything you do with your work.

This tool takes what a spreadsheet such as Google Sheets can do to the next level, making it a very powerful project management software [1].

To get started using Smartsheet, you can watch a demo by registering, or you can check out the free plan at no cost, the pro plan at $7 per user per month, the business plan at $25 per user per month, and the enterprise plan which will require you to get in touch with the sales team.

From my experience, Smartsheet is quite advanced software and is best suited for large organizations and project managers with advanced workflows.

Pros
  • Comes with robust security features
  • Has remarkable reporting tools
  • Can be customized

Cons
  • Has a steep learning curve

Our Rating
  • Extensions: 4.6
  • Privacy: 4.8
  • Customer support: 4.6
  • Pricing: 4.6

 


6. Wrike

Wrike is a high-level project management app that helps you streamline your work process, manage multiple projects, and enhances collaboration and execution across all levels within your organization.

Wrike Homepage

When it comes to project management, Wrike helps you strategize by illuminating your operations and by helping you plan, visualize, and track your objectives and key results for risk reduction and proper execution.

If you want to use Wrike strictly for project management, it comes with four pricing plans: the team for PMO plan at $9.80 per user, and the business for PMO plan at $24.80 per user per month.

The enterprise for PMO and the pinnacle for PMO plans will require you to contact the sales team to determine the price.

From my experience, Wrike is a highly advanced tool best suited for complex workflows and tasks.

Pros
  • Has premium customer support
  • Has a good dashboard interface
  • Offers real-time project and team reporting

Cons
  • Can be overwhelming for new users

Our Rating
  • Extensions: 4.5
  • Privacy: 4.6
  • Customer support: 4.9
  • Pricing: 4.6

 


7. Kintone

Kintone is one of the best project management apps that lets you manage your team’s data, tasks, and communications in one place.

Kintone Homepage

You can even build apps without coding with Kintone, which will help automate your business processes and adequately manage projects and complex data reports.

This software has native Kintone plug-ins, extensions, and an app template library.

It also offers different solutions categorized by department, function to which project management belongs, industry, and problem.

You can get a 30-day free trial using this platform or opt for its paid plan, which is $24 per user per month.

From my experience, Kintone is a simple platform that offers decent features for project management and other work functions.

Pros
  • Highly versatile
  • Has a top-tier reporting feature
  • Comes with a 30-day free trial

Cons
  • Has no offline access

Our Rating
  • Extensions: 4.5
  • Privacy: 4.6
  • Customer support: 4.5
  • Pricing: 4.6

 


8. Zoho Projects

Zoho Projects is a cloud-based project management software that helps you plan and manage your projects, track work, and foster great collaboration with your teammates.

Zoho Projects Homepage

This software prides itself on its top-tier features, including task management, task automation, time tracking, charts and reporting, and team collaboration.

This tool is quite affordable as it comes with a free plan of up to three users, a premium plan at $3.29 per user per month, and an enterprise plan at $6.58. You also get a 10-day free trial with no credit card required.

From my experience, Zoho Projects is a world-class software with the needed features to execute projects and workflows for different businesses and individuals.

Pros
  • Has a solid user interface
  • Can easily track time for any task done
  • It is quite affordable

Cons
  • Does not include pre-made templates

Our Rating
  • Extensions: 4.6
  • Privacy: 4.5
  • Customer support: 4.6
  • Pricing: 4.8

 


9. Liquid Planner

Liquid Planner is the right project management software to help you control project risks and manage uncertainties so that you and your team can execute the project successfully and with confidence.

Liquid Planner Homepage

This tool forecasts the time your project is expected to finish and watches out for certain uncertainties that could cause it to be delivered late.

It also gives you priority-driven views and ensures you are aligned with the right people performing the tasks at the right time.

If you want to know more about Liquid Planner, you can start by checking out their demo, which will require you to select a date and time, or you could check them out for free through their free trial.

You can also opt for any of its packages, starting with the essentials plan at $15 per user per month, the professional plan at $25 per user per month, and the ultimate plan at $35 per user per month.

After trying out this software, I discovered that it offers unique benefits to businesses that want to cater to unforeseen circumstances to ensure their projects are well executed at the appropriate time.

Pros
  • Has great customer support
  • Offers unique features
  • Has an excellent schedule

Cons
  • It may require training to use

Our Rating
  • Extensions: 4.4
  • Privacy: 4.5
  • Customer support: 4.5
  • Pricing: 4.5

 


10. Celoxis

Celoxis is a great project management solution that prioritizes project management and takes care of other business areas, such as streamlining your project portfolio and monitoring profit margins.

Celoxis Homepage

Some of its highly impressive benefits include intake management, what-if analysis, resource management, project planning, and portfolio monitoring, among others.

You can also use its time tracking, issue tracking, advanced scheduling, and risk management features to ensure that your task or project is done adequately.

You can get started with Celoxis by opting for any of its plans, which include the cloud plan at $22.50 billed yearly or its on-premise plan billed once, and will require you to get in touch with the sales team to get a quote.

My findings show that this software is a great tool for organizations that need just the right features tailored specifically for project management.

Pros
  • Provides great value for money
  • Has time tracking, project, and resource management tools
  • Easy to use and setup

Cons
  • Does not have proofing tools

Our Rating
  • Extensions: 4.5
  • Privacy: 4.5
  • Customer support: 4.6
  • Pricing: 4.6

 


Buyer’s Guide

There are tons of project management solutions existing today and offering similar features. However, it is common knowledge that these project management platforms are not the same, and you should pay attention to these factors.

1. Organizational Size

Large organizations will have larger needs and more complicated projects and tasks than small start-ups. 

Large Businesses

For this reason, check to see that the software you are going for has the required features to satisfy your organization’s needs.

2. Scalability

Project management tends to evolve with time, so it is only normal that the software you use can adapt as well. This is why you should consider highly adaptable software that can serve your organization for years.

3. Ease Of Use

Project management tools shouldn’t be rocket science for you and your teammates. In short, it shouldn’t require much training before you become accustomed to it.

Ease of Use

Going for software that is easy to use and implement without fuss will save you a lot of time and resources.

There is a workflow difference between the Sales department and the Creative one, for example. People have different ways of working and visualizing their projects, especially based on their skills. But also, if they need to work with each other on the same project management platform, you’ll have to find the tool that offers this solution.
– Alexandru Stan, Serial Entrepreneur and Chief Executive Officer of Tekpon

4. Challenges

Once you know your organization’s challenges, it becomes easier for you to be very specific about the type of project management software you need. 

For example, if you notice your organization has a tracking problem concerning a given project, you can focus on getting software that has an excellent tracking feature that will get the problem solved for you.

Successfully implementing an enterprise project management system is difficult. This is a cultural [issue], not a tool issue. Most organizations do not have consistent and standard practices for managing projects and reporting on portfolio performance. Something as seemingly simple as having a standard day for reporting status across the enterprise can send shockwaves, as people are used to reporting status on a specific day, usually because of their executive status cadence.
– Alan Zucker, Founding Principal of Project Management Essentials


FAQs

How Much Does A Project Management Software Cost?

Project management software cost is dependent on a lot of factors. However, it can be anywhere from tens of dollars to hundreds of dollars per month depending on the plan and what exactly you need it for.

Cost

What Makes the Best Project Management Software?

What makes the best project management software is the features that it comes with and how adaptable it is to your organizational workflow.

What Are the Top Project Management Features?

The top project management features are numerous. However, some of them include app integrations, reporting and tracking tools, templates, and project management scheduling.

What Is Project Management Software Best For?

Project management software is best for streamlining project management processes through better collaboration and tracking to ensure proper execution.

Get A Project Management Software for Your Organization Today

Most project management software is complicated and not user-friendly, especially if you are working in a team. Finding a good solution for your business may be challenging, but Monday.com stands out as the best choice.

Monday.com has a modern user interface, building blocks, and tracking features, making it simple and efficient. It is accustomed to teams and provides plenty of free features too. Monday.com offers a wide range of features that will help you keep your team on track and build the project easily.

If you are looking for a project management platform that is easy to use and has multiple features, then you should check out Monday.com.

Our #1 Recommendation: Monday.com

Monday Logo Small
  • Editor's Choice
Overall Rating:

Usability

Features

Value for Price

Collaboration

Key Features:
  • Integration with multiple platforms
  • Powerful collaboration features
  • Automation with dependencies
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Article by

Matt Diggity

Matt is the founder of Diggity Marketing, LeadSpring, The Search Initiative, The Affiliate Lab, and the Chiang Mai SEO Conference. He actually does SEO too.

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